Spaces Reservation Charges and Policies
Charges
| TMC Library Members | Non-TMC Library Members | |
|---|---|---|
| Classroom* | No charge | $300.00 |
| Street Level Conference Room* | No charge | $200.00 |
| One Button Recording Studio | No charge | $50.00/hr |
| Software installation | Free if you request it one month prior to your scheduled meeting. $300 if less than three week’s notice. | Free if requested one month prior to scheduled meeting. $300 if less than three weeks’ notice. |
| Study Rooms | No charge | Not available to non-members |
Payment
Reservations are not confirmed until fees have been paid. Payment for services must be received by the Library’s Accounting Office prior to occupancy of the room. This office is available by appointment, Monday through Friday from 8:00 a.m. to 5:00 p.m. Payment is expected within two weeks of the reservation request to confirm. Failure to pay within that time frame will result in the cancellation of the reservation. All fees are non-refundable. Reservation confirmation may be done on the spot if the paperwork is completed, the money is paid, and the room is available. The Library accepts most major credit cards, checks and cash.
Contact Scott Aikens, Accounts Receivable Accountant, at for assistance or make a payment online.
Room Rules and Policies
Users agree to abide by the Room Rules. Failure to abide by these regulations may disqualify the organization from future use of the rooms. The organization also accepts financial responsibility for any and all damage caused to the building or equipment beyond normal wear.
Food or Drink
Food or Drinks NOT PERMITTED in TMC Library Classrooms When Library Laptops are Used or Present in the Room
Food and drink are allowed in the study and conference rooms. It is up to the user to make their own arrangements for catering. Alcoholic beverages are generally not permitted. Special exceptions for wine at events utilizing the space outside the street level conference room or the first-floor foyer must be approved by the Library prior to the event. In addition, a licensed server must be on premise to serve the alcoholic beverage. Non-licensed individuals may not serve alcohol. Many bars and restaurants that hold liquor permits also hold catering permits. To serve alcohol at your event, the professional caterer providing the licensed server must hold liability insurance including liquor liability with limits of not less than $1,000,000 per occurrence.
Schedule
Meetings must end on time so that the room can be cleared or prepared for other meetings. The classrooms and conference room must be vacated at least thirty minutes before library closing time.
Signs
Signs, working papers or posters may not be attached to the walls of any Library rooms. Any additional signs or posters placed anywhere in the building must be approved by Library administration. Easels may be requested. The Library is not responsible for either returning or protecting signs or displays.
Software Policy
Additional software can be added to the Library laptops if advance notice is given at least three weeks prior to a scheduled event or a fee will be incurred. A representative of the institution reserving a room must provide any additional software to Library staff, along with current licenses. Depending on the complexity of the process of adding the software, the representative will be required to assist in installation.
The Library cannot provide operators for the software or other equipment. If instruction is required for equipment operation, it is suggested that a representative of the group set up an appointment with the appropriate Library staff in advance for training.
Statement of Liability
The TMC Library will not be held liable for any injury or harm of any person(s) using the facility.
Reservation Policies
The meeting rooms are available for use by all TMC institutions, as well as by corporate and community groups, however, The TMC Library’s Governing and Supporting institutions reserve first rights to usage of these meeting rooms. The Street Level Conference Room requires a minimum group of 4 for reserving.
Rooms may be used for educational, cultural, informational, or governmental/civic activities and may include public lectures, panel discussions, presentations, group discussions, workshops and other similar functions. Programs involving sales, advertisement or promotion of commercial products or services; or programs sponsored by a business firm, regardless of purpose are not prohibited; but may be subject to the pre-approval of Library administrators. Users agree to abide by all Library regulations relating to the use of the facilities and accept full responsibility for all damages that the user might cause to the building and/or equipment beyond normal wear.
The Library encourages the use of these meeting rooms as long as usage does not interfere with the normal functions of the Library.
If furniture is moved, all furniture must be re-set to the Library standard arrangement by the conclusion of the reserved time.
Statement of Declaration
Use of the meeting rooms does not imply endorsement of the viewpoints presented by the Library staff or the Library’s Board of Directors.
If you have any questions, please email reservation@library.tmc.edu