Employment
Thank you for visiting our employment page. The TMC Library is an equal opportunity employment institution, providing a challenging and rewarding work environment for our valued employees.
We offer a comprehensive benefits package to full-time employees. Benefits include health, vision, dental, life, short-and long-term disability insurance. Other benefits include an competitive retirement plan, an employee assistance program, paid holidays, flexible spending accounts and a monthly travel subsidy.
As a three-time recipient of the Alfred P. Sloan Award for excellence in workplace effectiveness and flexibility, the Library strives to be a leader in work-life balance. We offer flexible schedules, employee development opportunities, and wellness initiatives.
The TMC Library is a great place to work, and we look forward to receiving your application.
All vacancies listed on this page are currently open. If no opportunities are listed, please check back periodically for new opportunities.
The TMC Library offers a complete benefits package which includes health, dental, life and short/long-term disability insurance. In addition to a comprehensive benefits package, the Library provides paid holidays, vacation accrual, a retirement plan and a monthly transportation subsidy.
The HAM-TMC Library is an equal employment opportunity and affirmative action institution, providing access to employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation, or disability.
To apply for our open positions, please send a cover letter and resume or curriculum vitae:
Elizabeth Herrera, HR Manager
elizabeth.herrera@library.tmc.edu
Chief Financial Officer
SUMMARY:The CFO reports to the Executive Director and is responsible for the integrity of the financial information and accounting system for the Library. The CFO oversees and manages the accounting and human resources department activities. The CFO prepares and monitors the Library’s annual budget and seeks to improve the investments and finances within the organization. The CFO supervises the activities of assigned staff. The CFO provides support and assistance to other functions within the Library.
Duties:
Oversee and manage accounting department activities:
- Guides financial decisions by establishing, monitoring, and enforcing financial policies and procedures
- Oversees payroll, accounts receivable, prepaid expenses, General Ledger and accounts payable
- Protects assets by establishing, monitoring, and enforcing internal controls
- Monitors and controls cash flow by managing the Library’s bank account and ensures sufficient funds are available
- Monitors and confirms financial condition by conducting audits; providing information to external auditors
- Provides data for the completion of financial surveys and audits
- Complies with Investment Policy
- Oversees the Investment Managers
- Maximizes return and limits risk on investments
- Manages the completion of the annual audit
- Creates and completes financial reports (daily/weekly/monthly/quarterly/annual)
- Monitors and maintains records of all financial transactions
- Prepares monthly financial reports for the Library boards and Friends of the TMC Library
- Prepares special reports by collecting, analyzing, and summarizing information and trends
- Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; and advising management on needed actions
- Maintains professional and technical knowledge by attending educational workshops
- Protects operations by keeping financial information and plans confidential
- Contributes to team effort by accomplishing related results as needed
- Risk Management oversight, reviews insurance renewal proposals and new quotes
Prepare and monitor the Library’s annual budget:
- Prepares budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans
- Meets with department heads to discuss annual budget
- Negotiates budget allocations with department heads and reviews with Finance committee for final approval
- Achieves budget objectives by scheduling expenditures; analyzing variances; initiating corrective actions
- Evaluates revenue and expenditures against budgeted figures
- Provides status of financial condition by collecting, interpreting, and reporting financial data
Supervise activities of assigned staff:
- Manages and provides leadership to Finance and Accounting department
- Provides personnel with clear directions and priorities with emphasis on quality standards, service, and team work
- Monitors performance of assigned personnel on a continuous basis and reviews performance with individuals as per department guidelines
- Meets regularly with assigned personnel to discuss progress, issues, and problem resolution
- Discusses issues and problems with personnel as they arise: facilitates process of personnel arriving at appropriate solutions
- Hires, trains, and evaluates staff
- Responds to employee questions and concerns and works to resolve issues
- Completes operational requirements by scheduling and assigning employees; following up on work results
- Maintains financial staff by recruiting, selecting, orienting, and training employees
- Maintains financial staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
Supervise activities of assigned staff:
- Manages and provides leadership to Finance and Accounting department
- Provides personnel with clear directions and priorities with emphasis on quality standards, service, and team work
- Monitors performance of assigned personnel on a continuous basis and reviews performance with individuals as per department guidelines
- Meets regularly with assigned personnel to discuss progress, issues, and problem resolution
- Discusses issues and problems with personnel as they arise: facilitates process of personnel arriving at appropriate solutions
- Hires, trains, and evaluates staff
- Responds to employee questions and concerns and works to resolve issues
- Completes operational requirements by scheduling and assigning employees; following up on work results
- Maintains financial staff by recruiting, selecting, orienting, and training employees
- Maintains financial staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
Provide support and assistance to other functions within the Library:
- Works with the Library Board, administration, TMC Institutions, and other Library staff members to establish goals, policies, and objectives
- Approves and coordinates purchases for Library departments
- Tracks expenses associated with Library grants and contracts
- Represents the department by participating in the Department Head Meetings, Executive Management committee meetings, Finance committee meetings, the strategic planning process, etc.
Reviews and advises on human resource issues:
- Reviews and updates the employee handbook and policy manual
Additional Responsibilities:
- Collaborates with members of other departments to ensure client needs are met
- Provides assistance and support to librarians and staff when needed
- Completes all activities toward the fulfillment of the Library mission and strategic objectives
- Identifies ways to more effectively provide healthcare information to clients
- Collaborates with others to create an atmosphere of enthusiasm and commitment
- Establishes and maintains an environment that encourages teamwork, interdependence, and customer service
- Continually increases technical competency of self and others through education and research within their field
Qualifications (Knowledge, Skills):
Skills/Qualifications: Managing Processes, Financial Software, Developing Standards, Audit, Accounting, Corporate Finance, Tracking Budget Expenses, Financial Skills, Analyzing Information, Developing Budgets, Performance Management
Minimum education requirement is a Master’s Degree in Accounting or Business Administration or CPA certification. 5-7 years of experience managing an accounting department in a non-profit environment; Applied knowledge of financial and accounting principles.
The TMC Library offers a complete benefits package that includes health, dental, life, and short/long-term disability insurance. In addition to a comprehensive benefits package, the library provides 11 paid holidays, 24 days of vacation accrual, 12 days of sick leave, a retirement plan with a substantial employer contribution, a monthly transportation subsidy, hybrid work schedules, professional development opportunities, and comprehensive internal training as needed.
The TMC Library is an equal employment opportunity institution, providing access to employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation, or disability.
WORKING CONDITIONS
- Usual Environment – office, library
- Remote Work – hybrid onsite/remote
- Physical Requirements – standing, sitting, walking, some light lifting
Projected Start Date: January 2, 2024