Library Room Booking Policy

TMC Library classrooms, conference room, and study rooms are available for use by all TMC member institutions, as well as other groups. The TMC Library’s Governing and Supporting institutions receive priority use of these rooms. Room rental fees may apply for non-member reservations.

Programs involving sales, advertisement or promotion of commercial products or services; or programs sponsored by an outside organization, regardless of purpose are not prohibited; but may be subject to the pre-approval of Library administrators.

Users agree to abide by all Library regulations relating to the use of the facilities and accept full responsibility for all damage that the user might cause to the building and/or equipment beyond normal wear.

Special events for minors/youth who are not employed by/enrolled with a Library institutional member organization must be officially sponsored and co-hosted by a member institution.

The TMC Library encourages the use of these meeting rooms if usage does not interfere with the normal functions of the library. To arrange a special event with catering, please
contact reservation@library.tmc.edu for more information.

If you need assistance, please stop by the Circulation Desk or call 713.795.4200.

General Room Reservation Policy

• Each room type has group minimum requirements.
• A group that is more than 15 minutes late forfeits their reservation. The minimum group requirements must be met for most of the time reserved or the reservation will be cancelled.
• Library staff may adjust room bookings to accommodate group size.
• Individuals who misuse the room reservation system may be permanently blocked from making reservations.
• Institutional email is required for reservations. Contact reservation@library.tmc.edu for assistance booking other reservations.
• Do not move furniture into and out of the rooms before speaking with Library staff. If furniture is moved, all furniture must be re-set to the TMC Library standard arrangement by the conclusion of the reserved time.
• TMC Library markerboards are checked/cleaned at opening/closing. To request to leave study notes over one night, the group member with the next day opening reservation should speak with Circulation Staff at least 30 minutes before closing time.
• Do not leave personal items unattended. The TMC Library will not be held liable for lost or stolen items.
• Bookings must end on time so that the room can be cleared up or prepared for other meetings.
• The classrooms and conference room must be vacated at least thirty minutes before the library closing time.
• Signs, working papers or posters may not be attached to the walls of any Library rooms. The TMC Library is not responsible for markerboards or signs left after you closing.
• The TMC Library cannot provide support for software or other non-Library equipment.
• Use of TMC Library spaces is at your own risk. The TMC Library will not be held liable for any injury or harm to any person(s) using the facility.
• Food/drink is permitted, please clean up after yourself. (Note that when Library laptops are requested in the classrooms, no food/drink is permitted.)
• Alcoholic beverages are not permitted.

Group Study Rooms (First Floor)

• A minimum of two people is needed to make and keep this room reservation.

Classrooms / Conference Room (Street Level)

• A minimum of four people is needed to make and keep this room reservation.
• The minimum group number must be present to check out the room key from Circulation.
• Software Policy. Additional software can be added to library laptops if advance
  notice is given at least three weeks prior to a scheduled event, or a fee will be incurred. A representative of the institution reserving a room must provide any
  additional software to Library staff, along with current license information. Depending on the complexity of the process of adding the software, the representative will be required to assist in installation.

One Button Recording Studio (First Floor)

• The room key is to be checked out from Circulation.
• This room is very small and one person is needed to make and keep this room reservation.

Statement of Declaration

Use of the rooms does not imply endorsement by the TMC Library staff or the Library’s Board of Directors. If you have any questions, please email reservation@library.tmc.edu.