The following rooms are available at The TMC Library:
Note: This room is not currently available for reservations This room seats eighteen comfortably around a large conference room plus twenty-five around the wall. It includes:
No reservations. These rooms are used on a first-come, first-served basis and include:
|TMC Library Members||Non-TMC Library Members|
|*Classroom: 1/2 day (four hours or less)||no charge||$100.00|
|*Classroom: whole day (more than four hours)||no charge||$200.00|
|*Computer Lab: 1/2 day (four hours or less)||no charge||$100.00|
|Software installation||Free if you request it one month prior to your scheduled meeting. $300 if less than three week’s notice.|
|Study Rooms||Free. No reservations accepted. First-come, first-served.|
*Street-level Classroom and Conference Room close 30 minutes before the library
Payment must be received by the Library’s Accounting Office prior to occupancy of the room. This office is open Monday through Friday from 8:00 a.m. to 5:00 p.m. Payment is expected two weeks within the submission request in order to confirm reservation. Failure to pay within that time frame will result in the cancellation of the reservation. All fees are non-refundable. Reservations are not confirmed until fees have been paid. This may be done on the spot if the paperwork is completed, the money is paid and the room is available. The Library accepts most major credit cards, checks and cash.
Users agree to abide by the Room Rules. Failure to abide by these regulations may disqualify the organization from future use of the rooms. The organization also accepts financial responsibility for any and all damage caused to the building or equipment beyond normal wear.
Food and drink are allowed in the conference rooms. It is up to the user to make their own arrangements for catering. Alcoholic beverages are generally not permitted. Special exceptions for wine at events utilizing the space outside the street level conference room or the first floor foyer must be approved by the Library prior to the event. In addition, a licensed server must be on premise to serve the alcoholic beverage. Non-licensed individuals may not serve alcohol. Many bars and restaurants that hold liquor permits also hold catering permits.
Meetings must end on time so that the room can be cleared or prepared for other meetings. The meeting room must be vacated at least thirty minutes before library closing time.
Signs, working papers or posters may not be attached to the walls of the meeting rooms. Any additional signs or posters placed anywhere in the building must be approved by Library administration. Easels and display panels can be requested or placed in the Library. The Library is not responsible for either returning or protecting this material but, in general, all displays are in view of staff and thus protected.
Additional software can be added if advance notice is given at least one month prior to a scheduled meeting or class or a fee will be incurred. A representative of the institution reserving a room must provide any additional software to Library staff, along with current licenses. Depending on the complexity of the process of adding the software, the representative will be required to assist in installation.
The Library cannot provide operators for the software or other equipment. If instruction is required for equipment operation, it is suggested that a representative of the group set up an appointment with the appropriate Library staff in advance.
The Library will not be held liable for any injury or harm of any person(s) using the facility.
The meeting rooms are available for use by all TMC institutions, as well as by corporate and community groups, however, The TMC Library’s Governing and Supporting institutions reserve first rights to usage of these meeting rooms. The Street Level Conference Room requires a minimum group of 4 for reserving.
Rooms may be used for educational, cultural, informational or governmental/civic activities and may include public lectures, panel discussions, presentations, group discussions, workshops and other similar functions. Programs involving sales, advertisement or promotion of commercial products or services; or programs sponsored by a business firm, regardless of purpose are not prohibited; but may be subject to the pre-approval of Library administrators. Users agree to abide by all Library regulations relating to the use of the facilities and accept full responsibility for all damages that the user might cause to the building and/or equipment beyond normal wear.
Rooms must be reserved 3-4 days in advance.
The Library encourages the use of these meeting rooms as long as usage does not interfere with the normal functions of the Library.
Use of the meeting rooms does not imply endorsement of the viewpoints presented by the Library
staff or the Library’s Board of Directors.
If you have any questions, please email firstname.lastname@example.org